Summer Camp Policies 2022 - The Theatre Lab

Summer Camp Policies 2022

REGISTRATION: Tuition must be paid in advance. A student is registered only upon receipt of payment in full.

REFUNDS:You must notify our office in writing before May 10  of withdrawal from the summer program for a full refund minus a $20 cancellation fee. If you withdraw from the program from May 13-June 10, one half (1/2) of the cost of tuition will be refunded. After June 10, 2022 there are no refunds.

RETURNED CHECKS: A $25 fee will be charged for any returned/bounced check.

COVID-19 VACCINATION REQUIREMENT: All students and staff are required to be fully vaccinated against COVID-19 as defined by the CDC at the start of the summer camp program.  Proof of vaccination will be required when filling out the student medical form.  

COVID TESTING: Any student exhibiting symptoms of COVID-19 during the camp day may be sent home and required to show proof of a negative COVID test prior to returning to the classroom.  Specifics around testing protocols will be determined prior to the start of camp and will follow all local, state, and federal guidelines.  

MASKS: Masks must be worn at all times by students, staff, and parents while on Theatre Lab premises. Masks must fit properly and fully cover both the nose and mouth. Lunch and snack breaks will take place outside whenever possible. During designated snack and lunch times, students will be permitted to have their mask off, but must stay 6 feet away from other students. Parents/guardians must wear a mask to pick up and drop off students. Note:  We will notify families of any changes to this policy if the transmission of COVID in this area has subsided or been drastically reduced by summer 2022. 

DROP-OFF AND PICK-UP: We will send further guidance on protocols for pickup and drop off depending on CDC guidance.  At this time, we anticipate that pickup and drop off will happen at the front door, with only students and staff permitted in the building.  

AGE/GRADE LEVEL: All participants should be registered only for programs listed for their grade level as of Fall 2022. We understand that skill and experience levels vary, however students are required to register for their age appropriate programming.

ACCESSIBILITY: The Theatre Lab is committed to creating an environment where all students can thrive in an inclusive and welcoming space. Located within the Mount Vernon Place United Methodist Church building, the front entrance to The Theatre Lab is accessible and the building contains elevators for access to classrooms. If your child requires assistance, we encourage you to contact our staff prior to enrollment to discuss reasonable and respectful accommodations. We are happy to discuss support strategies to help make sure your child has a successful camp experience. 

GUESTS: In order to provide a safe environment, guests are not permitted to stay in the classroom during the camp day. (Please note that depending on COVID protocols, only staff and students may be permitted in the building. We will send out further instructions about drop-off and pick-up closer to the start of camp). 

LUNCH AND SNACK: All participants in our full-day camps should bring a lunch that does not require refrigeration or reheating. Please make sure that your child’s lunch does not contain nut products. If you are unable to provide lunch for your child due to financial need, please contact our office immediately and we will arrange to provide a basic lunch. A morning snack will be provided to all participants in our children’s programs. No food is provided in the teen programs, but participants are welcome to bring their own food or snacks. There will be designated snack and lunch times for all programs that will take place outside weather permitting. 

PHOTOGRAPHY AND VIDEOGRAPHY: The Theatre Lab reserves the right to use photos and videos taken in our programs for promotional purposes only.

STAFFING: The Theatre Lab reserves the right to make faculty substitutions in any of our programs.

NON-DISCRIMINATION POLICY: The Theatre Lab does not discriminate on the basis of race, color, religion, gender, gender expression, age, national origin, disability, marital status, sexual orientation, or military status, and complies with all applicable laws governing discrimination.

LATE PICK-UP: Please be considerate of staff by being on time for pick-up. The Theatre Lab will automatically assess a $15 late fee if your child is picked up more than 10 minutes after the assigned hour his/her program ends and $45 if your child is picked up more than 20 minutes past that hour. (Regular camp day ends at 3pm; AfterCare ends at 6pm.)

SUPERVISION: The Theatre Lab is not responsible for any child or teen in or around our facility beyond the specified hours of the particular program in which they are enrolled. 

ELECTRONIC DEVICES: Students are encouraged to leave all electronic devices at home. Devices will be taken by staff members and returned to campers at the end of the day.

BEHAVIOR: The Theatre Lab expects campers to value the contributions of others and to treat fellow students, instructors, and counselors with respect. We reserve the right to dismiss, without refund, any camper whose behavior is inappropriate and disruptive to the successful functioning of the camp group. If a camper is a direct threat to the safety of themselves or others, they may be immediately dismissed from the camp program. 

CLOSED-TOE SHOES/APPROPRIATE CLOTHING: Students must wear closed-toe shoes during the camp day. They should come wearing appropriate clothing that does not restrict movement. 

MEDICAL CARE: In the event of an emergency requiring immediate medical attention, your child will be taken to the nearest hospital emergency room unless Theatre Lab staff is instructed otherwise by parents before the program begins. Theatre Lab staff members may provide basic first aid but do not administer medication of any kind to campers. If your child requires medication dispensed during the camp day or a special arrangement of any kind, please contact Youth Program Director Terah Herman-Saldaña ( 

LIABILITY WAIVER: I understand that The Theatre Lab makes every effort to provide a safe, enjoyable atmosphere in which to explore both the art and craft of acting. I recognize and acknowledge, however, that there are always risks of accident or injury and knowingly and voluntarily assume all risks of such injury. I release The Theatre Lab from any and all liability and/or claims or damages arising out of personal injury of any kind. I agree to be responsible for any medical bills incurred resulting from illness or injury during my child’s participation at The Theatre Lab (signature required on registration form). 

COVID-19 LIABILITY WAIVER: By completing this registration, I acknowledge the contagious nature of COVID-19. I voluntarily assume the risk that my child and I may be exposed to or infected by COVID-19 by attending The Theatre Lab Summer Camp.  The Theatre Lab staff will follow Covid protocols and CDC guidelines, but I understand that risk of exposure cannot be fully eliminated. I release The Theatre Lab from any and all liability and/or claims or damages arising out of personal illness of any kind. I agree to be responsible for any medical bills incurred resulting from illness during my child’s participation at The Theatre Lab (signature required on registration form). 

If there is a COVID exposure within a camp, a parent/guardian will be notified by a Theatre Lab staff member via email as soon as possible. 

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